Organising events

Event expression of interest

You’ll find on this page:

The first step to getting our approval for your event is to tell us about it by completing the expression of interest form below.

After we received your application we will:

  • assess the activities you are proposing and their impact
  • help you to understand what is required to make sure your event meets local laws, legislation and regulations
  • email you within 5 days and tell you what permits and approvals you will need for your proposed event

Expression of Interest Form

Organisation status *
Please provide a map
Is there an entry fee? *
Is the event a one-off, annual or other *
Is there current public liability insurance to cover this event and each supplier/vendor? *
Please upload a copy of the certificate of insurance.
Will food/beverages be part of the event? *

How many toilets will be at the event?

Exisiting permanent public toilets:

Portable/temporary toilets:

Will there be stallholders or other trading as part of the event? *
Will there be fundraising, raffles or gaming on a footpath, public road or highway? *
Will alcohol be included at the event? *
Does the event include any of these structures?
Will the event be fenced off? *
Will the event require the closure or partial closure of any public road or car park? *

Event organisers are responsible for providing Traffic Management Plans for approval and all necessary signange for the closure of public roads and car parks.

Will there be camping? *
Will you be using advertising signage?

If you would prefer to complete a hard copy application, download the EOI form below and return your completed form to Mitchell Shire Council.

Timelines for assessing event applications

An event cannot go ahead until all permits and our event approval are issued.

Depending on the permits needed, this process could take up to 6 months.

Low impact events: 8 weeks

Low impact events are 1-day events on a single location with less than 500 people.

They include:

  • no road closures
  • less than 5 temporary structures
  • minimal waste (less than 5 bins)
  • no alcohol
  • food and beverage (class 1 or 2)
  • outside fire danger or extreme weather periods
Medium impact events: 3 to 6 months

Medium impact events are 1 or more days on single or multiple locations with 500 to 3,000 people.

They include:

  • road closures, parking, pedestrian impacts
  • temporary structures
  • amusement devices
  • 5 to 20 bins
  • portable power and gas appliances
  • camping
  • trading
  • amplified sound
  • sporting or high-risk activities
  • alcohol
  • food (class 1, 2, 3)
  • declared fire danger period or in extreme weather periods
High impact events: 6 to 12 months

High impact events are 2 or more days on single or multiple locations with 3,000+ people. They include the same list of approval considerations as medium risk event. Events with firework displays are high-impact events.

More information