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Planning services

The planning application process

If you are new to the planning permit process it is important to understand who is involved, what part they play and what to expect. Learn about the key steps involved in the planning permit process.

What are the key steps in the planning process?

1. Get in contact

Before lodging your application, you may benefit from setting up a pre-application meeting to discuss your proposal. Our team will help make sure you have everything to apply.

Download and complete the pre-application form below. Return the form to any of our Customer and Library Service Centres or the Wallan Planning and Building Services Office; or email it to

2. Submit a planning permit application

Submit your completed application form with all required supporting information and pay the associated fees.

3. We will review your application and provide feedback

After your application has been submitted and the fee is paid, the allocated planner will assess the application. The planner may require further information before the proposal can proceed and will contact you if necessary.

Depending on the type of development or use proposed, the application may be required under the Mitchell Planning Scheme to be referred to authorities to gain support or consent. This may include your local water or catchment management authority, VicRoads or Department of Environment, Land, Water and Planning (DELWP).

Furthermore, applications may be referred to internal Council departments such as Engineering or Environmental Health for their input and consideration.

4. Your application is advertised

Once Council is satisfied with the level of detail provided, your permit application may be advertised to the community. In the process, the community can provide comments on whether they support or object to your application.

For more information, visit advertising of applications and submissions.

5. If comments are received, you will have the opportunity to respond

Once the advertising period has finished, Council will let you know if any comments have been received. You will then be invited to write a response to the comments for our consideration.

6. A decision is made about your application

After the notice period has ended, the proposal is assessed and the allocated planner will prepare a decision based on all information provided.

If there are no objectors, a planning permit will be issued.

If there are objectors, all parties will be informed about the decision via a notice of refusal or notice of decision to grant a planning permit.

Find out more about the conditions of your permit after it has been issued.

A decision must be made about all planning permits within 60 days

Council has a statutory requirement to decide on a planning permit application within 60 statutory days, generally known as the ‘statutory timeframe’ or ‘statutory clock.’

In the event that a decision is not made within 60 days, the applicant has the right to lodge an appeal at VCAT, under Section 79 of the Planning and Environment Act for Council’s failure to determine the planning application within the statutory timeframe.

Please note that 60 statutory days is not calculated as 60 business days. The statutory timeframe may stop, restart or reset within the 60 days depending on how the application is progressing. If you would like further information on this matter, do not hesitate to ask your allocated planner once an application is lodged.

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This page was last updated on 4 August 2022.